Preventing unlawful insider trading: disclosure and trading guidelines
The US federal securities laws prohibit individuals with access to material information which has not been widely disseminated to the public, absorbed and evaluated (commonly referred to as “material non-public information”) from: (1) engaging in transactions in the Company’s securities or (2) divulging material non-public information to enable others to trade on such information (“tipping”). As employees or members of the Board of Directors (“Board Directors”), you may come into possession of material non-public information.
If you effect transactions in the Company’s securities while in the possession of material non-public information or engage in tipping, then you, and possibly the Company, could be subject to private lawsuits for damages and/or to civil or criminal proceedings by state and/or federal governmental authorities. Liability arising from such violations is often significant. For instance, the US Securities and Exchange Commission (“SEC”) is authorised to seek civil money damages of up to three times the profit gained or loss avoided through unlawful insider trading.
This policy applies to all employees and Board Directors during their employment or directorship with the Company, and to any period after their employment or directorship with the Company for so long as such persons possess material non-public information about the Company.
In discussing matters pertaining to the Company, all employees and members of the Board of Directors (“Board Directors”) must comply with the following parameters:
1. Matters that you may discuss include the following:
(a) Information that has been published and widely disseminated, such as that contained in the Company’s annual report to shareholders, reports on Form 8-K, Form 10-K and Form 10-Q, proxy statements and press releases, so long as you limit your discussion to the information that has been published and disseminated.
(b) General industry and economic trends, to the extent they do not involve specific information about the Company.
(c) Routine, immaterial aspects of the Company’s business involving products, plants, employees, customers and production.
Requests and questions from investors, analysts, the press or other outsiders should be referred to either the Company’s VP of Investor Relations or to the General Counsel (each a “Monitor” and together the “Monitors”).
2. You may not discuss outside the Company any material non-public information about the Company. In general, information should be considered “material” if it could be expected that a reasonable investor would attach significance to the information in reaching an investment decision involving the Company’s securities. Determining whether information is material is subjective; accordingly, employees should discuss such issues with a Monitor or other designated Company personnel if there is any doubt on whether information is material.
3. For example, matters that you may not discuss outside the Company (including in any social media posts or other manner that is generally available to outsiders via the internet), except to the extent the Company has publicly announced and widely disseminated them, include any of the following:
(a) Actual or projected sales, earnings, significant capital expenditures or significant borrowings.
(b) Any action or event that had or is likely to have a significant effect on the Company’s anticipated annual sales or earnings or that may result in a special or extraordinary charge against earnings (e.g. a large customer contract award, a product recall).
(c) Any non-routine action or event such as a proposed joint venture, merger, acquisition or disposition of shares or assets; major new products, discoveries or services; a change in control or a significant change in management; major financing; significant litigation; a significant change in capital investment plans; significant change in operating or financial circumstances; significant labour disputes; significant layoffs; a cybersecurity incident; a tender offer for another company’s securities; and significant changes in the Company’s asset values, products or lines of business.
As an additional reminder, any of the types of prohibited information described above that may come to your attention regarding other businesses because of the Company’s special relationship with that entity should not be publicly disclosed.
Trading Prohibitions and Guidelines
You may not purchase or sell Company securities while in possession of material non-public information. For Board Directors and those persons designated as officers for purposes of Section 16 of the Securities Exchange Act of 1934 (the “Exchange Act”) and the rules thereunder (“Executive Officers”), and those certain other persons that are members of the Company’s Leadership Team (“LT Members”), these transactions require prior Company approval in the manner described below under "Additional Rules Applicable to Form 4 Filers and LT Members”.
Paragraphs 1 and 3 below apply to all employees and Board Directors. Paragraphs 4 to 7 below apply only to employees at the director level and above and other employees designated from time to time by a Monitor as being likely to come into possession of material non-public information (collectively “Designated Employees”) and Board Directors.
ALL EMPLOYEES & BOARD DIRECTORS:
1. Transactions involving the Company’s securities are prohibited at all times if you have knowledge of material non-public information about the Company. Transactions in the Company’s securities are prohibited until the close of the first full trading day after public disclosure of material non-public information. In general, information is “public” if it has been widely disseminated to the public, for example, through major newswires or filing with the SEC. If you have any questions on whether information has been publicly disclosed, please discuss with a Monitor.
2. Bona fide gifts of Company securities are generally excluded from the restrictions of this policy; however, such gifts are subject to reporting for Executive Officers and Board Directors and are therefore subject to pre-transaction review as set forth under "Additional Rules Applicable to Form 4 Filers and LT Members” below.
3. Employees and Directors are prohibited from hedging the economic risk of their ownership of Company securities, including through the use of short-selling, options, puts and calls or other derivatives such as swaps, forwards and futures related to our stock, and are prohibited from pledging Company stock.
DESIGNATED EMPLOYEES & BOARD DIRECTORS:
4. Transactions in the Company’s securities are prohibited starting four (4) weeks before the end of any fiscal quarter and ending at the close of the first full trading day after public release of the Company’s quarterly or annual financial results (the “blackout period”).
5. Transactions in the Company’s securities are prohibited during periods that the Company has designated as a limited trading period (also known as “event-specific blackouts”) unless the Board Director or Designated Employee obtains the prior approval of a Monitor. For example, limited trading periods would occur if the Company is actively involved in negotiations for the acquisition of a significant business. The Company may notify you that you are subject to a limited trading period, in which case you must refrain from trading in the Company’s securities. Under the US federal securities laws, Board Directors and senior-level Company employees are deemed to have knowledge of material non-public information, even if they do not have actual knowledge of that information. Such Designated Employees, Executive Officers and Board Directors may not disclose to any other person (including any other employee) that the event-specific blackout has been imposed.
6. Board Directors and Designated Employees are not prohibited from exercising stock options during any of the foregoing periods; however, the options must be exercised by paying cash for the exercise price and tax withholding, and the shares received must be held during the period in which trading is prohibited. A pre-clearance is still required for Board Directors and Executive Officers for an exercise of an option even if the shares so acquired will not be sold, and Board Directors and Executive Officers must still file a timely Form 4 reporting such an exercise (see "Additional Rules Applicable to Form 4 Filers and LT Members” below).
7. The purchase of Company securities under the Company’s Employee Stock Purchase Plan or any 401(k) plan sponsored by the Company or any subsidiary, each pursuant to an existing election, is not prohibited during blackout periods. However, Board Directors and Designated Employees may not change their election or enrolment in the Company’s Employee Stock Purchase Plan or any such 401(k) plan during a blackout period or otherwise during a time when such person is in possession of material non-public information.
Rule 10b5-1 Plans
Rule 10b5-1 under the Exchange Act provides an affirmative defence against a claim of insider trading if an insider’s trades are made pursuant to a written plan that was adopted in good faith at a time when the insider was not aware of inside information. It is the Company’s policy that employees and Board Directors may make trades pursuant to a Rule 10b5-1 plan provided that such plan complies with the provisions of the Supplemental Policy on Use of 10b5-1 Plans.
Additional Rules Applicable to Form 4 Filers and LT Members
Section 16 of the Exchange Act applies to all Board Directors, Executive Officers and their family members (“insiders”). Section 16(b) provides that any “short-swing” profit realised by any insider from any combination of a purchase and sale or sale and purchase of any of the Company’s equity securities within any six-month period is recoverable by the Company. Liability is strictly imposed under Section 16(b) regardless of intent or possession or use of material non-public information. Furthermore, the Company may not waive its right to recover this “profit”.
Section 16(a) requires that Board Directors and Executive Officers file reports of most transactions in the Company’s securities with the SEC within two (2) business days of each transaction. Transactions for reporting purposes generally include any change in ownership, including option grant, stock grant or exercise of options.
To avoid any liability under Section 16(b), to assist in the timely filing of transaction reports under Section 16(a) and to otherwise ensure compliance with applicable securities laws, we require that insiders and LT Members adhere to the following guidelines:
1. Pre-Transaction Review. Prior to consummating any transaction in the Company’s securities, Board Directors, Executive Officers and LT Members must obtain pre-clearance from a Monitor. This pre-transaction review is also intended to help ensure compliance with Rule 144 (which sets the conditions under which restricted (unregistered) and control securities can be sold), assist in the preparation of required reports, and avoid inadvertent insider trading violations. Notice of an intention to purchase or sell, including gifts, must be given to a Monitor, or in their absence to the Treasury Department, at least two (2) business days before any transaction. If a Monitor approves the transaction, then an e-mail approving the transaction will be sent in response and such trade must be executed within 48 hours. If the insider or LT Member becomes aware of material non-public information before the trade is executed, the pre-clearance is void and the trade must not be completed. Transactions not effected within the time limit become subject to pre-clearance again. If an insider or LT Member seeks pre-clearance and permission to engage in the transaction is denied, then he or she should refrain from initiating any transaction in securities of the Company, and should not inform any other person of the restriction. For clarity, guidelines 2 to 5 below apply only to insiders.
2. Preparation of Required Reports. While the Company will assist in the preparation and filing of Form 4 and 5 reports, the ultimate legal responsibility for the accuracy and filing of these reports remains with the Executive Officer or Board Director. The Treasury Department will prepare any Form 3 upon an individual’s assumption of Board Director or Executive Officer status. Thereafter, the Treasury Department will prepare a Form 4 or Form 5 upon notification regarding the acquisition or disposition (including gifts) of Company securities as determined necessary. The report will be sent to the SEC electronically and will be executed through a power of attorney if the power of attorney has been supplied.
Please note that Form 4 reports are required to be filed within two (2) days following the transaction. Form 5 reports are required to be filed within forty-five (45) days after the end of the Company’s fiscal year.
3. Checklist. In addition to pre-clearing your transaction with a Monitor, before proceeding with the acquisition or disposition of any of the Company’s securities, please review the following checklist.
(a) If a sale is proposed by you or any member of your immediate family, make sure that:
(i) Neither you nor any member of your immediate family has made any purchases of the Company’s stock (or securities convertible into the Company’s stock) within the past six months; and
(ii) No purchases by you or any member of your immediate family are anticipated within the next six months.
(b) If a purchase is proposed by you or any member of your immediate family, make sure that:
(i) Neither you nor any member of your immediate family has made any sales of the Company’s stock (or securities convertible into the Company’s stock) within the past six months; and
(ii) No sales are anticipated or required to be made within the next six months by you or any member of your immediate family.
4. Rule 144. In addition, Board Directors and Executive Officers will need to comply with the requirements of Rule 144 when selling any Company securities. This will include the preparation and filing of any required Form 144. Your broker will assist you in completing the required forms. If you have any questions, please contact a Monitor.
5. Notice of Sale Transactions. Sales of Company stock by Executive Officers and Board Directors often attract the attention of market observers who may mischaracterise the intent or reason for the sale of Company stock. Accordingly, to enhance internal communications, a Monitor may inform the Company’s CEO and/or Board Chairman of certain sale transactions in advance of such transactions, as well as the reason why the shares are being sold (if known).
Approved – November 2022